Royal Mail make it about as easy as possible to prepare and send franked mail. Here is an image showing you the basics of how to prepare your franked mail:
- Always include a return address with your letter or parcel in case it can’t be delivered.
- For larger letters and parcels remember to use franking labels rather than putting them through your machine.
- Make sure you use the right kind and colour of ink. Older models use red ink and newer ones will use blue. Learn more here.
- Items can be franked in advance, however the date on the postmark must match the day the item posted or collected.
- Always do a test print by setting your machine to £0.00 before franking large volumes of post. This will ensure you have enough ink and that the date and time settings are correct. Wrong dates or illegible ink can caue delays or surcharges to your mail.
How To Prepare Franked Mail For Posting or Dropoff
- Separate letters by class (1st or 2nd) and size (letter, large letter and parcels).
- If you have more than a few items consider using pouches. Pouches can hold up to 200 regular letters or 45 large letters.
- If using pourches use white pouches for International (Airmail) mail.
- Do not put Franked Special Delivery™ or International Signed For™ mail in in bags, pouches or post in a post box. It must be kept separate and handed to Post Office® or Enquiry Office staff.
- Remember you can post and/or drop off your franked mail att he following locations: Post Office® branches, Royal Mail Delivery Offices & Mail Centres and Business Post Boxes®. Click here to see the location of all franked mail postboxes in the UK.
How To Prepare & Present Your Franked Mail For Collection
- One again you need to make you separate mail by service type and size.
- If you’re Sending a lot of mail (over 150 Standard or 40 Large Letters) you can use trays.
- If you have a lot of packages, use bags instead. They must be labelled by service and secured with First or Second Class ties.
- Do not put Franked Special Delivery™ and International Signed For™ mail in bags or trays. Keep these items seperate and hand them to your Collections Driver to make sure they are processed and delivered properly.
Finally, for general information about how to prepare all your business mail. Royal Mail has made this handy, short video that explains everything you need to know in under 90 seconds.
How To Prepare Business Mail
– How to address business mail.
– How to pay for and place postage on your mail.
– How factor in size and weight.
– How to prepare large numbers of letters.
– Why you need to make sure you keep types of mail (franked, account, stamped) and classes separate.